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Coronavirus (COVID-19)

View Catalogue Solutions that help with coronavirus by organising vaccinations or reducing visits to GP practices.

Medloop Integrated COVID-19 Vaccine Manager (ICVM)

Medloop

Solution ID: 10064-004

Solution information last updated: 22 December 2020

Description

Summary

Medloop's Integrated COVID-19 Vaccine Manager (ICVM) is an appointment management solution that supports coronavirus vaccinations. It provides the functionality to organise all aspects of vaccination appointments and helps reduce vaccine wastage.

Full description

The ICVM is a COVID-19 vaccine appointment management solution that enables healthcare professionals to upload patient lists and invite patients (via SMS) to book their first and second vaccination appointment based on the appropriate vaccination window. The solution also offers an intuitive calendar that has the ability to mark open time slots, book patients in and record any adverse reactions from the vaccination directly into the patient record. The ICVM is more than just a calendar and appointment booking tool, and is designed with the patient in mind; features include patient consent collection and patient education. Patients can accept or decline an invite to reduce vaccine wastage. Furthermore, booked patients will receive automated reminders 24 hours prior to appointment.

Features

This Catalogue Solution has the following features that can help meet needs in primary care:
  • Import COVID-19 vaccination patient cohorts data via .CSV file
  • Easy and intuitive way of managing list of notified and booked patients
  • Define and manage appointment availability for a vaccination site
  • Bulk send SMS messages for COVID-19 vaccination invite communications
  • Ability to send ad-hoc communication to patients via sums
  • Full cycle of managing bookings by healthcare professionals
  • Patients can securely book and cancel their appointments
  • Extract COVID-19 vaccination appointments data for NHS Digital

Capabilities met - NHS assured

This Catalogue Solution has demonstrated that it can help meet the following needs in primary care:

Appointments Management – COVID-19 Vaccinations, 1.0.0

The Appointments Management – COVID-19 Vaccinations Capability enables the administration and scheduling of COVID-19 vaccination appointments for Patients.
How this capability was met
Capabilities are a set of requirements that are defined using short descriptions called epics. Capabilities are achieved when a Catalogue Solution meets the required epics.
There are two types of epic: must and may. Some capabilities require the Catalogue Solution to meet all of the must epics, some require only one must epic to be met. May epics are optional.
This Catalogue Solution has achieved the following:
Must epics

Must epics that have been met

  • Define appointment availability for COVID-19 vaccination site (C46E1)
  • Automatically record which Patients have had COVID-19 vaccination invites created (C46E2)
  • View whether Patients have had a COVID-19 vaccination invite communication created (C46E3)
  • Automatically bulk send booking reminders to Patients via SMS messages for COVID-19 vaccination invites (C46E4)
May epics

May epics that have been met

  • Automatically bulk send appointment reminders to Patients via SMS messages for COVID-19 vaccination appointments (C46E16)
  • Automatically bulk send appointment reminders to Patients via email for COVID-19 vaccination appointments (C46E18)
  • Cancel booked COVID-19 vaccination appointments for Patients (C46E22)
  • Automatically send appointment cancellation notifications to Patients via email for COVID-19 appointments (C46E27)
  • Import COVID-19 vaccination Patient cohorts data via .CSV file (C46E29)
  • Bulk send SMS messages for COVID-19 vaccination invite communications (C46E31)
  • Automatically bulk create booking reminders to Patients as letters for COVID-19 vaccination invites (C46E5)
  • Book Appointments across Solutions using GP Connect Appointments Management (C46E7)

May epics that have not been met

  • Patients can cancel their own future COVID-19 vaccination appointment (C46E10)
  • Automatically send booking notifications to Patients via SMS messages for COVID-19 vaccination appointments (C46E11)
  • Book COVID-19 vaccination appointments for eligible Patients registered across different GP Practices (C46E12)
  • Automatically create booking notifications to Patients as letters for COVID-19 vaccination appointments (C46E13)
  • Automatically send booking notifications to Patients via email for COVID-19 vaccination appointments (C46E14)
  • Create ad-hoc booking notifications to Patients for COVID-19 vaccination appointments (C46E15)
  • Automatically bulk create booking reminders to Patients as letters for COVID-19 vaccination appointments (C46E17)
  • Send ad-hoc appointment reminders to Patients for COVID-19 vaccination appointments (C46E19)
  • View all booked COVID-19 vaccination appointments for a specified time period (C46E20)
  • Export all booked COVID-19 vaccination appointments for a specified time period (C46E21)
  • Record that a COVID-19 vaccination appointment for a Patient has been completed (C46E23)
  • Re-schedule booked COVID-19 vaccination appointments for Patients (C46E24)
  • Automatically send appointment cancellation notifications to Patients via SMS messages for COVID-19 appointments (C46E25)
  • Automatically create appointment cancellation notifications to Patients as letters for COVID-19 appointments (C46E26)
  • Extract COVID-19 vaccination appointments data for NHS Digital (C46E28)
  • Verify Patient information using Personal Demographics Service (PDS) (C46E30)
  • Bulk create letters for COVID-19 vaccination invite communications (C46E32)
  • Bulk send email for COVID-19 vaccination invite communications (C46E33)
  • Automatically bulk send booking reminders to Patients via email for COVID-19 vaccination invites (C46E6)
  • Patients can book their own COVID-19 vaccination appointments (C46E8)
  • Patients can re-schedule their own future COVID-19 vaccination appointment (C46E9)

Implementation timescales

These are the typical processes and timescales to implement this Catalogue Solution:
Anticipated timescales for implementation for each vaccination site and to provide necessary training is approximately 1 day.

Client application type

This Catalogue Solution is supported by the following client application types:
Browser-based application

Supported browser types

  • Google Chrome
  • Microsoft Edge
  • Mozilla Firefox
  • Opera
  • Safari
  • Chromium

Mobile responsive

Yes

Mobile first approach

No

Plug-ins or extensions required

No

Minimum connection speed

0.5Mbps

Screen resolution and aspect ratio

5:4 - 1280 x 1024

Hardware requirements

No specific hardware requirements are necessary. Any computer/tablet that can run a supported browser will work.

Learn more

Learn more about this Catalogue Solution, for example its price, the standards it has met and any additional or associated services available.

Contact details

Chanaka Ranawickrema
Business Development
+447515653463
chanaka.ranawickrema@medloop.co
Amber Lee
Business Development
+4915165943477
amber.lee@medloop.co